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[Outside the Industry]: Digital Wellness and Mastering Work-Life Balance (Lunchtime Speaker)

October 28 @ 12:30 pm - 1:50 pm

Are you stressed out by too many emails, devices, and distractions in your life? Are you looking to be more productive and desire more work-life balance? If you answered YES, then you are in the right place! Meico Whitlock is a sought-after speaker and trainer on mindfulness, technology, and well-being. He is the author of the Intention Planner, and has been a featured speaker on ABC News, Fox 5, Radio One, and on the main stage at events such as the Nonprofit Technology Conference.


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Speaker: Meico Whitlock (The Mindful Techie)

  • Objectives:
    • Identify ways to find and sustain a balance between work-life, home-life, and tech-life
    • Learn practical strategies for improving wellness and productivity in the post-pandemic workplace. 
  • The Impact of COVID-19
    • We have experienced an emotional roller coaster during COVID. We thought things were initially OK, then they weren’t, but then there was hope as vaccines came about, but then the Delta variant came around.
    • Impacts: Uncertainty, Isolation, Work/Life Balance, Tech Overload
  • Intention Deficit Disorder:
    • Moving on autopilot and you’re not quite sure if what you are doing is meaningful and intentional.
  • Healthy Workplace Culture:
    • Components:
      • Purpose
      • Values
      • Behaviors
      • Recognition
      • Rituals
      • Cues
    • Communication
    • Inclusion
    • Collaboration
    • Handle Conflict
    • Feedback
    • Prioritize
    • Make Decisions
    • Performance


Strategies for Teams

  • Have Audio-Only Calls:
    • One of the results of the pandemic is we have over-corrected for a perception that we are missing out on interaction. 
    • Stanford University research tells us Zoom fatigue is a very real phenomenon. A higher cognitive load is required if we have too many back-to-back meetings
  • Create Rules of Engagement
    • Thinking about our communication norms. For many of us we have shifted into a mode where work and life have blended together. 
    • Have explicit conversations with your team about when you should actually be online, when you should actually sign off. What are the tools we are going to use?
    • What’s the best way to reach you when it’s urgent vs. non-urgent?
    • How soon should others expect a response?
  • Have Intentional Meetings
    • Set an agenda
    • Give 5-minute buffers before and/or after meetings
  • Facilitate Connection:
    • Heytaco
      • For Slack. Facilitates acknowledgments and shoutouts.
    • Donut
      • A powerful tool for hybrid remote settings to facilitate watercooler-level conversation. People can meet in person or do something virtual. Helps fight feelings of isolation.
    • Padlet and Kahoot are raised by an audience member as other apps that help facilitate connections.
  • Have Energizing Meeting Rituals:
    • Mindfulness
    • Cameras off
    • Playing music during morning meetings


Strategies for Individuals

  • Knowing Your Zoom Number
  • Like a Sleep Number mattress. But what would that look like if you had a Zoom Number, the number of meetings you could successfully do in a day or a week? 
    • Your Zoom number might change based on seasons or how much work you have to do.
  • Have a Start/Stop Ritual
  • Create a Plan for Your Day/Week
    • mindfultechie.com/planner 
    • 3 components:
      • Your intention: What do you envision as success at the end of your day or week?
      • What are the top priorities that will help you achieve success?
      • What is going to have to wait until later?
  • Stay Focused
    • Plugin for the web browser. Helps you stay mindful about how you are using your time.
  • “Parking Lot” Tools
    • Microsoft To Do
    • Todoist
    • Evernote
    • OneNote
    • Calendly
  • Practice Social Distancing (from your social media!)
    • Turn off notifications
    • Having a bedtime for your phone
    • Charging your phone in another room
  • Pre-Schedule Emails


October 28
12:30 pm - 1:50 pm
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